Admin/Finance Assistant (TA) (VA.NO.006/2018)
United Nations High Commissioner for Refugees (UNHCR)
Regional Office for South East Asia
Bangkok, Thailand
Vacancy Announcement No. 06/2018
Internal/External Circulation
Position Title: Admin/Finance Assistant (TA) |
Post Level: General Service (GS-4) |
Date Issued of the Vacancy Announcement: 24 July 2018
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Post No.: - |
Report To: Admin/Finance Associate |
Closing Date of the Vacancy Announcement: 07 August 2018
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Section: Administration Unit |
Duty Station: RO Bangkok, Thailand |
Contractual Status: Temporary Appointment - initial duration of three months (with possibility of renewal) |
Availability of the Position As soon as possible
Duties and Responsibilities
This post falls under the Administration Unit of the UNHCR Regional Office for South-East Asia in Thailand. The incumbent will requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.
- Assists in travel arrangements of staff on official missions (travel authorizations, visa, air tickets, travel payments, etc.)
- Assists in the local arrangements for regional and organization-wide workshops/meetings (identification of venue, submissions to Regional Committee on Contracts, etc.)
- Prepares payment requests and assists in maintenance of financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports
- Ensure that an orderly and systematic filing system is maintained for efficient and timely retrieval of files and safekeeping of confidential documents and other relevant materials.
- Maintain office inventory and stocks of office supplies. Monitor the asset management track to ensure all admin procurements and disposal of UNHCR property are done and recorded accurately
- Assists in requisitions of office supplies and equipment locally and abroad and arranges for control of distribution and maintenance of appropriate inventory records
- Performs other duties as required.
Qualification Requirements
- Thai national (preferably)
- Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field
- Computer skills (MS Office and People Soft applications)
- Minimum 3 years of job experience relevant to the function
- Fluency in English and working knowledge of another relevant UN language or local language
Please submit your P.11, resume and application letter, indicating vacancy announcement number and position title to: tharobkk@unhcr.org
Application will not be acknowledged. Only successful candidate will be notified of the outcome of the selection.
UNHCR Personal History Form and supplementary forms can be downloaded from: https://www.unhcr.or.th/sites/default/files/u11/P11_UNHCR.docm , https://www.unhcr.or.th/sites/default/files/u11/P11SUP_UNHCR.docm